Negotiating job offers
Simple letter of resignation and last day at work email templates
by Josh Doody
You’ve decided to move on to your next career opportunity and you need to give your notice and then say goodbye to your colleagues on your last day at work. But even something as simple as writing a resignation letter or saying goodbye can feel overwhelming when things are changing so quickly.
And once you’ve told your manager that you’re resigning, you will need to communicate with your team to say goodbye and make sure everyone knows how to stay in touch. Your professional network will be your greatest source of career opportunities and this may be your last chance to reach out to your team and make a lasting connection.
These simple letter of resignation and last day email templates will help you give your notice without feeling stressed and leave on good terms while expanding your professional network.
Both emails use a simple format so you can easily edit them for your own situation. Just replace the [bold text in brackets] with your own personal details and you’re all set!
Learn more Still need to negotiate an offer?
How to negotiate salary: 9 tips from a pro salary negotiator
Keep your resignation letter short and sweet. You want to make it clear that you’re leaving and that you plan to wrap up your open projects and facilitate the transitioning of your work to other colleagues. But you don’t want to over-communicate.
This letter of resignation template will work for almost any situation whether you’re leaving for personal reasons or a great new opportunity at another company.
To: [Your manager]
Subject: [Your name] - Resignation
Hi [Manager name]
This is my formal notice that I am resigning my position at [Company name]. My last day will be [last anticipated date of employment], two weeks from today.
[Optional] Although I'm giving two weeks notice, I understand it may take time to transition all of my projects to someone else. If needed, I can be available until [final date when you will be available] to help with the transition. I can also be available after my separation date for up to [your availability] hours per week at [your rate] dollars per hour if needed.
I will do everything I can to help make this a smooth transition for you and the team.
It has been a pleasure working with you and our team over the past [number of years employed] year[s] and I appreciate the opportunity.
All the best
As you can see, there’s an optional paragraph you might add if you have long-running projects that may take more than two weeks to transition and you have flexibility in your schedule to work more than two weeks before your final day.
Once you’ve given your notice, you’ll work hard to wrap things up before you go. But before your last day, you want to make sure to reach out to say goodbye to your teammates and colleagues and make sure they know how to get in touch.
This is a pretty standard practice nowadays. Usually, people put together an email to their team, or practice, or department, tell them it was great working them, they’ll be missed, and to reach out if they ever need anything. This is about 50% genuine and 50% networking.
The genuine part is that you’re giving your former coworkers a way to find you if they run into an issue with one of your old responsibilities. The networking part is that you’re sharing your name, email address and phone number so that your coworkers have your contact info in case they find an awesome job you would be right for.
Here’s a short farewell email sample you can use to say goodbye and make sure your former coworkers know how to find you if they need to. This is a real email—slightly modified—that I sent when I left a great job.
To: [Team mailing list or your colleagues]
CC: [Your personal email address]
Subject: See you around!
Today is my last day working with this amazing team at this amazing company. It has been a pleasure working with all of you, and I'm grateful for the opportunity to work with such a great team of experts. The amount of talent in this group is really astounding.
I've been in this industry for almost [Years you've been in the industry] years now, and I've learned that this is a very tight-knit industry where I continuously bump into old friends. I'm sure we'll cross paths again, and that's very comforting given how great this team is.
If you ever need anything or have any questions for me about any of my projects or responsibilities please reach out and ask. Don't spin your wheels trying to figure something out when you could just email me for a quick answer!
And of course, please stay in touch and feel free to reach out at any time to say hello.
My personal email address is: [Your personal email address]
I'm on LinkedIn at: [Your LinkedIn profile URL]
Thank you for this tremendous opportunity, and for making this such a fantastic place to work!
All the best
[Your personal email address]
You’re making a big career move by leaving your company, and there are big things ahead to focus on. But make sure your resignation letter and goodbye message allow you to leave on the best possible terms so you can continue building your professional network and positioning yourself for greater opportunities in the future.
I'm Josh Doody, a professional salary negotiation coach who helps Senior Software Engineers and Engineering Managers negotiate job offers from big tech companies. On average, Software Engineers and Engineering Managers improve their first-year compensation by $47,273 with my help.
Apply for a free 15-minute intro call to learn how I can help.